Entertainment travel managers
A Ground Program That Fits the Travel Program
Transportation coordination designed to respect approved profiles, agencies, platforms, reporting, duty-of-care and client-specific service standards.
The operating principle
Keep the Workflow Your Team Already Uses
EPT can be onboarded into an approved travel workflow rather than forcing a parallel process. Platform capability depends on the client, agency, configuration and provider requirements.
Transportation, protective services and armored vehicles remain distinct capabilities. Each assignment is confirmed around the approved passenger group, route, vehicle, chauffeur, communication, privacy and security requirements.
01
Approve the Relationship
Confirm vendor or affiliate status, account ownership, service markets, traveler scope and the responsible operating contacts.
- Vendor onboarding
- Rates and account codes
- Duty-of-care requirements
- Escalation contacts
02
Map the Workflow
Align profiles, policy, booking, confirmations, changes, cancellations, reporting and invoicing.
- Sabre and agency workflows
- SAP Concur
- Amadeus
- GetThere and Cytric
03
Test Before Launch
Validate requests, confirmations, schedule changes, traveler communication and reporting before moving an active program.
- Test reservations
- Change and cancel flow
- Traveler messaging
- Reporting cadence
Planning questions
What the Team Needs to Know
How far ahead should entertainment transportation be booked?
Book as soon as routing, dates and passenger groups are known. Multi-city programs, large vehicles, major events and armored requirements benefit from the longest lead time.
Can EPT work with our existing security team?
Yes. Chauffeured transportation and protective services are distinct. EPT can coordinate the approved transportation plan with the client’s existing security leadership and separately scope licensed protection when requested.
What happens when the schedule changes?
Authorized changes are reviewed by 24/7 operations, then affected vehicle, chauffeur, staging and pickup instructions are updated and confirmed through the approved communication channel.
Can EPT support cities outside Atlanta?
Yes. EPT provides nationwide and worldwide transportation coordination through one Atlanta-based, client-facing operations relationship.
Ready when the itinerary is